Why you Need to Stop Typing and Start Dictating - Tips For Lawyers
If you were born from about 1980 onwards, chances are high that you’re a pretty good typist.
There’s also a good chance that you are handy with computers generally – you know how to use the software, you know how to produce documents and letters.
And so part of you resists dictation.
Today I’m going to tell you why that’s foolhardy.
I Don’t Care how Fast you Are – Dictating is Faster
Guess what? I type pretty fast.
In fact I reckon I can match it with some pretty speedy secretaries around the place, although I admit some would put me to shame.
Yet, in all but the shortest pieces of email correspondence, dictating is by far the better way to do it.
You see, it’s not just the letter.
It’s finding the address.
It’s checking the style guide to make sure you’ve used numbers, headings and the like correctly.
It’s putting the right signing block on the letter with the correct partner.
It’s saving the letter to the correct file, in the right place, using the right format and description.
It’s printing the letter, going to the printer, waiting, clearing the jam, refilling the paper, and eventually (if you’re lucky) coming out with the product to sign.
So while you might be able to produce the contents of a short letter or a tiny document, those tasks make it much longer than you thought it was going to take.
In longer documents, I’ll bet that over time your otherwise fast typing slows right down and your word for word match with a typist becomes lackluster at best.
The short version: when it comes to the amount of your time required to produce the product, dictation is always faster.
If this article convinces you that dictation is a must, then don’t forget to check out my Complete Guide to Dictation.
- Chris Hargreaves
Tips For Lawyers